Find it
In the workflow call, we trace one recurring job, its business impact, the people carrying it, and the systems it crosses.
THE FIRST WORKFLOW PILOT
Make your business easier to run in 30 days.
AI can handle repetitive tasks and support daily operations, saving your team time and helping your company increase revenue per employee. In 30 minutes, we will map the automations most likely to deliver the strongest return.
We will map your processes with you, choose what to measure, and identify the best opportunity to increase your operating capacity.
THE JOB NOBODY OWNS END TO END
Your team is doing a system’s job.
A report waits on three exports. Someone copies the same fact twice. The spreadsheet works because one person remembers every exception. No tool owns the whole job, so your best people carry it.
How many people touch the job?
What waits when it runs late?
What breaks when the process owner is away?
How long before anyone sees an error?
The pilot starts where that hidden cost is easiest to see and safest to test.
WHAT CHANGES
Give the recurring work a reliable operator.
The workflow gathers inputs, prepares the next output, checks known rules, and sends exceptions to the right person. Your team keeps judgment, approvals, relationships, and final decisions.
Your people stop carrying every step by hand.
ONE OFFER · ONE WORKFLOW
The First Workflow Pilot
We take one recurring job from a map to a tested working improvement. Our target is 30 days after we agree on the scope, success test, access, and examples.
Prove it
We build the smallest useful version and compare it with representative real work. Failures and exceptions stay visible.
Decide what’s next
You review the evidence and choose whether to launch, revise, pause, or stop. There is no automatic retainer.
One recurring workflow
Fixed scope and price before kickoff
Human approval before important changes
Book Your Free 30 Minute Workflow Call
WHAT LANDS ON YOUR DESK
A working pilot and the evidence to judge it.
You get the workflow map, written success test, controlled build, test record, exception list, and a clear recommendation. A clean result is useful too: it tells you the process is not the best place to spend more money.
Example only · Fake workflow · Not a customer result
First Workflow Brief
- Current job
- Prepare the weekly exception report from an inbox and two spreadsheets.
- Success test
- Draft every supported row, link its source, and flag missing or conflicting inputs.
- Your team decides
- Which exceptions are valid and what action to take.
- Pilot path
- Shadow run → compare outputs → approve, revise, pause, or stop.
AFTER THE PILOT
From proven pilot to daily operation.
If the pilot meets the agreed success test, we can turn it into a live production workflow. Once it is running, you choose who manages it.
01 · PRODUCTION LAUNCH
Launch the workflow
We connect the approved workflow to the required systems, add monitoring and controls, document how it works, and prepare it for daily use.
Production implementation has a fixed scope and price before work begins.
THEN CHOOSE WHO MANAGES IT
Managed by Guadalupe
With an optional monthly service, we monitor runs, fix failures, maintain integrations, and make agreed updates within a defined scope as your operation changes.
Managed by your team
We provide the agreed documentation, train the responsible team, and complete the handoff. No ongoing service is required.
You decide after reviewing the pilot evidence. There is no automatic implementation or monthly commitment.
Book Your Free 30 Minute Workflow CallWHAT WE MEASURE
Less manual work. More usable capacity. Earlier warning.
We choose measures that fit the job and keep output quality visible. These diagrams show the direction we test—not promised customer results.
Human time
Minutes per run, handoffs, and repeated data entry.
Accepted output
How much correct work reaches the person who needs it.
Time to warning
How quickly missing, conflicting, or late inputs become visible.
THREE ILLUSTRATIVE WORKFLOWS
What kind of job can enter a pilot?
These are examples, not customer results. The common pattern is scattered inputs becoming a checked output and a clear human decision.
FREIGHT BILLING
Prepare driver wait-time cases
Match stops to documented rules and supporting records, then prepare a billing review queue.
Workflow prepares: matched stops, rule checks, evidence packet.
Your team decides: eligibility, invoicing, disputes, and customer contact.
Your team decides: eligibility, invoicing, disputes, and customer contact.
CONSTRUCTION OPERATIONS
Find the rework that costs the most
Connect quality, cost, schedule, and cause records so leaders can review the few events driving the largest documented cost.
Workflow prepares: event ledger, cost links, ranked watchlist.
Your team decides: cause, preventability, safety, and field action.
Your team decides: cause, preventability, safety, and field action.
PROFESSIONAL SERVICES
Surface missing billable time
Compare approved activity sources with time records and prepare a review queue for work that may be missing.
Workflow prepares: source-linked missing-time queue.
Your team decides: whether time is valid, billable, and appropriate to submit.
Your team decides: whether time is valid, billable, and appropriate to submit.
WHAT WE NEED FROM YOUR TEAM
A process owner, real examples, and clear decisions.
- One process ownerSomeone who knows the job and can explain the exceptions.
- Representative examplesApproved exports, documents, or test records that show normal work and edge cases.
- Batched answersWe collect questions and decisions so your team is not interrupted all day.
- Approval at the gatesYou confirm the success test and review the evidence before any important change.
HOW WE PROVE IT BEFORE LAUNCH
Your real output is the test.
We agree on the accepted result before the build grows. You see what passed, failed, or escalated and how the pilot compares with the current process.
Nothing important changes until you approve the evidence.
CLEAR LIMITS · VISIBLE FAILURES
Useful work, not AI theater.
One team maps the job, builds the workflow, tests it, and owns the handoff. We show uncertainty and keep final decisions with your people.
The written pilot scope controls the work.
If the pilot misses a written requirement during the agreed correction window, Guadalupe corrects it at no added professional fee.
New requirements, added systems, and third-party changes are scoped separately.
START WITH ONE RECURRING JOB
Bring us the job your team still holds together by hand.
In 30 minutes, we will map the problem, name a success measure, and tell you whether it belongs in a First Workflow Pilot.
Book Your Free 30 Minute Workflow CallOne workflow. Real work. A clear decision.